20-06-2023
Apologies
Apologies were received from Mayor Clr Pam Kensit and from Director of Finance and Administration, Andrew Croke. Clr Nathan McDonald participated via Video Link.
Mayoral Minute
Council received and noted the activities attended by the Mayor in the period since the last Monthly Ordinary Meeting of Council.
Reports received and noted
- Development Statistics Report
- Investments for the month of May 2023
- Bank Balance and Reconciliation – May 2023
- Rates and Charges Outstanding for the month of May 2023
- Grants Report
- Action Summary – Council Decisions
Planning Proposal – 4273 Goulburn Road Crookwell
Council resolved to submit the planning proposal for a gateway determination to amend the Upper Lachlan Local Environment Plan 2010 by rezoning Lot 24 DP 1 19250 from RU1 – Primary Production to part R2 – Low Density Residential and R5 – Large Lot Residential and reduce the minimum permissible lot size from 40 Ha to part 800m2 and part 2,000m2 respectively.
Council resolved to request the Department of Planning, Industry and Environment to authorise Council to exercise delegation of plan-making functions in accordance with the Environment Planning and Assessment Act 1979.
Council delegated authority to the Chief Executive Officer to undertake any required changes and resolved to notify the community of the proposed changes to the Local Environmental Plan through appropriate processes at the time.
Amended Planning Proposal – 30-36 Peelwood Road, Laggan
Council resolved to submit the planning proposal for a Gateway Determination to amend the Upper Lachlan Local Environmental Plan 2010 by;
- changing the Zone and Minimum Lot Size Provisions of Lot 2 DP 1233492 (part) from RU2 – Rural Landscape zone to RU5 – Village zone and reduce the minimum lot size from 80ha to 4,000m2 to enable the development of dwelling houses on lots to be created under the Upper Lachlan Local Environmental Plan 2010 (LEP 2010); and
- changing the Zone and Minimum Lot Size Provisions of Lot 2 DP 1233492 (part), Lot 1 DP 239858 and Lot 1 DP 1253980 and roads proposed to be closed from RU2 – Rural Landscape zone to C3 – Environmental Management zone and reduce minimum lot size from 8Oha to 10ha to enable permissible uses to be undertaken on the lots under the Upper Lachlan Local Environmental Plan 2010 (LEP 2010).
Council requested the Department of Planning Industry and Environment to authorise Council to exercise delegation of plan-making functions in accordance with the Environmental Planning and Assessment Act 1979.
Council delegated authority to the Chief Executive Officer to undertake any required changes and Council resolved to notify the community of the proposed changes to the local
environmental plan through appropriate processes at the time.
Community Sports Amenities and Change Rooms – Lin Cooper Reserve
Council resolved to fund the outstanding works to enable building to be finalised by allocating $100,000 to cover the current shortfall and resolved to allocate the required funding from the Section 7.11 Reserves allocated to `Community Facilities.’
Mayoral and Councillors’ Remuneration – Local Government Remuneration Tribunal
Council noted the determination of annual fees by the Local Government Remuneration Tribunal for Councillors and Mayors and resolves to set a Rural Category fee structure for the period 2023/2024 being, Councillors Annual Fee of $13,030 and a Mayoral Fee of $28,430.
Review of Code of Business Practice
Council adopted the reviewed Code of Business Practice.
Integrated Planning and Reporting – Adoption of 2023/2024 Council Plans
Council. in accordance with Sections 8A-8C and Sections 403-406, of the Local Government Act 1993 resolve to adopt the following Strategic Plans:-
- Operational Plan 2023/2024;
- Delivery Program 2023/2024 – 2026/2027;
- Long Term Financial Plan 2023-2032;
- Infrastructure Plan 2023-2032: and
- Workforce Plan 2023/2024 – 2026/2027.
Council approved expenditure and votes money according to the integrated financial budget contained within Council’s 2023/2024 Operational Plan.
Council make the Revenue Policy. including Fees and Charges, and operational and capital budget as outlined in the 2023/2024 Operational Plan.
Council in accordance with Section 506. of the Local Government Act 1993. and the Office of Local Government advice, and in accordance with the Independent Pricing and Regulatory Tribunal ot NSW determination, hereby adopts a 3.70% permissible Ordinary (General) Rates Increase for 2023/2024.
Council in accordance with Section 566 of the Local Government Act 1993, resolved that the Interest Rate to apply to all overdue Rates and Charges be calculated at the maximum permissible Interest Rate of 9% per annum. calculated on a daily basis, as determined by the Office of Local Government.
Delegation – Chief Executive Officer
Council resolved to adopt the delegation to Chief Executive Officer, Alexandra Waldron with the Council Mayor to sign the delegation and affix the common seal of the Upper Lachlan Shire Council to this delegation.
General Manager to Chief Executive Officer – Reference
Council resolved that all references in Council policies, procedures, contracts, Codes of Practice, Code of Conduct and all other legal documentation (including legislation) that refers to general manager shall be taken to be replaced with the title known as Chief Executive Officer of the Upper Lachlan Shire Council. Council will progressively update and remove all references to General Manager in Council documents.
Economic Development Advisory Committee Charter
Council adopted the Section 355 Economic Development Advisory Committee Charter and resolved to Advertise an ‘Expression of Interest’ to invite members of the community to join the Upper Lachlan Shire Council Economic Development Advisory Committee.
Council held an Ordinary Ballot to appoint nominated Councillors to the three positions on the Economic Development Advisory Committee. Clrs M McDonald, J Searl and S Reynolds were elected with Clr L Woodbridge elected as the alternate.
Tourism and Event Management Advisory Committee Charter
Council adopted the Section 355 Tourism and Event Management Committee Charter and resolved to Advertise an ‘Expression of Interest’ to invite members of the community to join the Upper Lachlan Shire Council Economic Development Advisory Committee.
Council held an Ordinary Ballot to appoint nominated Councillors to the three positions on the Tourism and Event Management Advisory Committee. Clrs M McDonald, J Searl and S Reynolds were elected with Clr L Woodbridge elected as the alternate.
Reports from Committees for the month of June 2023
- Gunning Arts Festival Committee – Minutes from Meeting – 30 October 2022
- Gunning Arts Festival Committee – Minutes from Annual General Meeting – 4 December 2022.
- Council accepted the elected office bearers and Committee members contained in the minutes of the Gunning Arts Festival Annual General Meeting held 4 December 2022.
- Gunning Arts Festival 355 Committee – Minutes of Meeting – 30 April 2023.
- Cullerin Range Community Fund S355 Committee – Meeting Minutes – 8 May 2023
- Council approved that funds to the value of $21,928 be forwarded to the Gunning Early Learning Centre as per Committee recommendation item 4.1 of the minutes.
- Gullen Range Community Fund S355 Committee – Minutes of the Meeting – 23 May 2023.
- That funds to the value of $72,399.54 be forwarded as per list below as per recommendation 4.1 of the minutes.
| Organisation | Amount |
| Australian Agricultural Centre | $10,000.00 |
| Anglican Church Parish of Crookwell – St George’s Church | $7,282.00 |
| Breadalbane Hall Committee | $ 1,100.00 |
| Upper Lachlan Landcare Inc. | $11,121.00 |
| Anglican Church parish of Crookwell – St Bartholomew’s Church | $24,847.00 |
| International Women’s Day 2024 | $3,500.00 |
| Southern Tablelands Group 12 | $14,549.54 |
| TOTAL | $72,399.54 |
- Upper Lachlan Shire Council Access Committee – Minutes from Meeting – 31 May 2023.
- Upper Lachlan Shire Council Traffic Committee – Minutes from Meeting – 1 June 2023.
- Collector Wind Farm Community Fund S355 – Community Committee Meeting – 6 June 2023.
- Council resolved that funds to the total of $255,108.90 be forwarded as per list below as per recommendation 4.1 of the minutes.
| Organisation | Amount |
| Collector Public School – Enhancing Aboriginal Culture | $3,623.00 |
| Collector Public School – “Our land Our Stories” Resource Kits | $2,259.70 |
| Collector Public School – Native Memorial Garden | $2,250.00 |
| Collector Bushranger’s Reserve Trust – Pump Track | $146,410.00 |
| Collector Community Association – Youth Program | $7,474.60 |
| Collector Community Association – Strategic Project | $88,000.00 |
| Collector Oval Committee – Amenities Enhancement | $5,091.60 |
| TOTAL | $255,108.90 |
CONFIDENTIAL SESSION
Procurement of one new Prime Mover
Council resolved to purchase one MAN TGS 26.540 prime mover truck for the sum of $291,380.01 ex GTS from Hartwigs and to trade in existing truck (plant 713) with Hartwigs.