28-11-2022
Apologies
There were no apologies. Cr Jo Marshall attended by teleconferencing.
Mayoral Minute
Council received and noted the activities attended by the Mayor in the period since the last Monthly Ordinary Meeting of Council.
Statewide road emergency
Council resolved to support and wholeheartedly endorse the Local Government NSW declaration of State-wide Road Emergency. In doing so, Council joined with Local Government NSW and Country Mayors Association of NSW in declaring a Statewide Road Emergency.
Council also resolved to indicate its support for:
- an acceleration and significant increase in funding for the $1.1 billion Fixing Local Roads and Fixing Country Bridges program from the New South Wales Government;
- a boost to Road Block Grant funding to compensate for the damage to the regional road regional network from the Federal Government;
- new funding to provide councils with plant machinery and skilled workers to expedite road repairs from the Federal Government; and
- the writing of letters to the Hon Anthony Albanese MP, Prime Minister of Australia, and the Hon Dominic Perrottet MP, Premier of New South Wales to express these above concerns.
Reports received and noted
- Development Statistics Report
- Works in Progress – Construction and Maintenance
- Investments for the month of October 2022
- Bank Balance and Reconciliation – October 2022
- Rates and Charges outstanding for the month of October 2022
- Library Services 1st Quarter Report 2022/2023
- Grants Report
- Action Summary – Council Decisions
DA 12/2022: Animal Boarding and Training establishment for the Purpose of Breeding and Boarding of Dogs – Lot 1 DP 874867 – 2522 Laggan-Taralga Road, Laggan
Council resolved to refuse the application on the following grounds:
- Non-compliance with Council’s DCP requirements chapter 9.2 objectives and potential for land use conflict
- The development is not consistent with the aims of the ULSC LEP
- The retail shed is not considered ancillary or permissible under the ULSC LEP
- The development is not consistent with the RU 2 zone objectives
- There is potential for unacceptable noise impacts to the sensitive receivers
- The development is not in the public interest
- The application contains elements that are unclear or uncertain.
- The development does not satisfy the orderly and economic development
- The potential for adverse and unacceptable impact on the amenity of the area
- The development does not address potential biosecurity concerns
Local Heritage Places Grant Fund 2022-2023
Council endorsed the allocation of the 2022/2023 Local Heritage Places Grant Program with the funding provided to:
- HA 1/2022-2023 – Book Keepers Cottage, Tuena (Bell Street Tuena) to the value of $11,000, as a result of the damage currently occurring from rain and storms and it is at a critical point to protect and preserve the building before it deteriorates further.
- HA 2/2022-2023 – Grabben Gullen Road, Crookwell, Stone Cottage be placed on the reserve list and receive any funding not utilised by the successful applicant.
A Letter of Offer will be sent to the successful applicant and a Letter of Offer for Reserve and advice of future potential assistance will be sent to the unsuccessful applicant.
Partial closure of Spring Street, Crookwell for Twilight Christmas Markets/Fair
Council approve the temporary, partial closure of Spring St, Crookwell, for the Crookwell Twilight Christmas Markets / Fair on 3 December 2022 from 11am to 11pm.
Policies that were reviewed and adopted
- Councillor and Staff Interaction Policy
- Corporate Uniform Policy
- Performance Management Policy – General Manager
Quarterly Budget Review Statements
Council endorsed the 1st Quarter Budget Review Statements for 2022/2023 including revotes of income and expenditure to the Operational Plan and also endorses the Operational Plan Performance Summary Report.
Gunning Flood Disaster – Update
Council received and noted the report as information.
Reports from Committees for the month of October 2022
- Biala Windfarm S355 Committee – Meeting Minutes – 10 November 2022
- Council to write to the successful applicants of the Biala Windfarm Grant.
CONFIDENTIAL SESSION
Procurement of new escalator
Council resolved to purchase one Caterpillar 323-2D excavator for the net sum of $290,000 EX GST (after trade in) from Westrac Equipment, and to trade in existing excavator (plant 592) with Westrac Equipment.
Gunning Showground Amenities Block tender
Council declined to accept all tenders received and discontinues the tender process with respect to the construction of the Gunning Showground Amenities Block due to the tendered pricing being significantly higher than project budget funding.
Council resolved that the General Manager be delegated authority to develop a negotiation strategy and enter into direct commercial negotiations with all three tenderers with the intent to enter a revised contract with consideration to the available budget, for construction of the Gunning Showground Amenities Block.
In the event direct negotiations with all three tenderers are not successfully concluded and a contract is not agreed to with any tenderer, the Council General Manager may seek to retender the Gunning Showground Amenities Block project in the near future.
Full service heavy patching at four locations within the Shire
Council declined to accept all tenders received due to time constraints of the 2022/23 reseal program.
Council resolved that the General Manager be delegated authority to develop a negotiation strategy and enter into direct commercial negotiations with Country Wide Asphalt Pty Ltd and Roadworx Pty Ltd in order to negotiate an accelerated works program. In the event direct negotiations with the two tenderers are not successfully concluded and a contract is not agreed to with any tenderer, Councils General Manager may seek to retender the heavy patching works in the near future.
Winning and Crushing Gravel Contract
Council accepted the Tender submitted by Denrith Pty Ltd for Winning and Crushing Gravel for a period of three years from date of award, with an option to extend it another two years, to the estimated annual value of $540,000 (incl. GST).
Council delegated authority to the General Manager to formalise the Winning and Crushing Gravel contract with Denrith Pty Ltd.